![]() ![]() Switching the roles every week is a great way to ensure you’re being an inclusive meeting host. To give everyone equal opportunity, make sure to switch up the roles from time to time. When assigning roles, you should take these key positions into consideration: meeting host, notetaker, and timekeeper.Īssigning roles is also a great way to ensure everyone participates equally. Not only does assigning meeting roles ensure everyone is engaged, but it also ensures all of your bases are covered. Remember, every time you invite someone to a meeting, you’re taking time out of their day and eliminating the amount of time they have for deep work. If certain people can be informed after the fact, circulate the meeting notes and update them that way. There’s no need to invite more people than necessary. A few key stakeholders or decision-makers will suffice. When deciding who to add to your next meeting, make sure to be mindful and only invite necessary teammates. One of your key responsibilities as the meeting host is to prepare the guest list. Writing a well-thought-out, concise narrative that is circulated prior to the meeting is much more effective than presenting a PowerPoint that only leads to zoned-out meeting attendees. If you’re looking to save time when it comes to diving deeper into certain subjects during your meetings, this is a great way to make sure everyone’s entering the meeting with the same level of base knowledge.Ĭolin Bryar, the former Vice President of Amazon, firmly believes that narratives are key when it comes to decision making. 3Include background materials before meetingĬirculating background material before each meeting is a great way to make sure everyone’s informed on and well versed in the subject matter. If everyone in attendance is on the same page, you can be sure to run a short, effective meeting. 2Send the agenda in advanceĪre your teammates frequently showing up to meetings unprepared? If you’re eager to run short, productive meetings, circulating your meeting agenda before the meeting kicks off is a great way to ensure everyone shows up knowing exactly what to expect. Remember, if you haven’t clearly defined your meeting’s purpose, you run the risk of wasting everyone’s time. If you haven’t defined the purpose of your meeting, simply postpone the meeting or take time to revisit the purpose before moving forward. Defining and clearly stating the purpose of your meeting is imperative, especially if you want to host an effective and productive meeting. ![]()
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